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NHMRC Reporting Requirements

In accordance with the NHMRC Deed of Agreement all certified Administering Institutions are required to submit reports for each individually funded project. A brief explanation of each report is outlined below.

All reports should be submitted electronically to Heather Gallichio at h.gallichio@alfred.org.au at least one week prior to the NHMRC due date.

Signed hard copies should be sent to Heather Gallichio, Alfred & Baker IDI Research Office.

Research and Practitioner Fellowships

  • Progress report: 2.5 years after commencement of the fellowship.

  • Final report: to be submitted on completion of the fellowship.

  • Financial reports: administering institution must submit annual financial statements and a final acquittance statement for each award.

Career Development Awards

  • Progress report: 2.5 years after commencement of the award.

  • Final report: to be submitted on completion of the award.

  • Financial reports: administering institution must submit annual financial statements and a final acquittance statement for each award.

Training Fellowships

  • Mid-term report: all Training Fellows are to submit a mid-term report.

  • Final report: to be submitted on completion of the fellowship.

  • Financial reports: administering institution must submit annual financial statements and a final acquittance statement for each award.

Postgraduate Scholarships

  • Progress report: to renew the Scholarship within the approved period of the award, a statement of 'satisfactory progress' is required from the RAO. This advice should be provided to NHMRC in November each year.

  • Final reports:

    - Within one month of completion of the scholarship, the scholar’s supervisor is required to furnish a brief informative report, to the CEO of Council, describing the work performed and the publications arising during the tenure of the award.

    - One year after the completion of the scholarship, the scholar must submit a final brief report detailing publications arising from the scholarship and current occupation.

  • Financial reports: administering institution must submit annual financial statements and a final acquittance statement for each award.

Project Grants

  • Annual Progress Reports must be submitted to the NHMRC by 31 March following each calendar year of funding for all years other than the final year of funding.

  • An annual financial statement must be submitted to the NHMRC by 31 March following each calendar year of funding for all years other than the final year of funding. All income and expenditure must be accounted on this form for the stated period and unspent funds will be identified.

  • A Final Report must be submitted to the NHMRC within six months of the completion of the funding period or termination of the award.

  • The NHMRC requires Administering Institutions to submit a final financial report no later than 6 months after the funding period has been completed or 6 months after termination of the funded project. The total of all monies received for the duration of funding must be reported on this form.

Travelling Awards

  • Final report: A report of not more than 2 pages is required within 2 months of completion of the travelling award.

  • Awardees who have held a Travelling Award are required to specifically address the benefits the award brought to their Career Development Award, fellowship or scholarship when preparing the report.

  • The report should clearly identify the applicant, the Application ID, the administering institution and the host institution for the Travelling Award.

 

Types of Reports and Due Dates

Annual Financial Reports

Due date: 31 March following each calendar year of funding for all years other than the final year of funding.

An annual financial statement must be submitted to the NHMRC by 31 March following each calendar year of funding for all years other than the final year of funding. The report should include:

  • A financial statement outlining the total funds received and expended by the institution

  • Certification that the funds were expended in accordance with the deed

  • The amount of co-funding received by the institution where co-funding is specified as part of the approved budget

The institution should also provide the NHMRC with an independent annual audit report for the institution.

Financial Acquittance – end of funding period

Due date: no later than 6 months after the funding period has been completed or 6 months after termination of the funded project.

The NHMRC requires Administering Institutions to submit a final financial report no later than 6 months after the funding period has been completed or 6 months after termination of the funded project. The total of all monies received for the duration of funding must be reported on this form.

The acquittance must include:

  • Statement of income and expenditure for funds received and expended by the institution for the entire period of funding

  • The total interest attributable to the funds under the Deed of Agreement

  • The amount of co-funding received by the institution where co-funding is specified as part of the Approved budget

Progress Reports

Due date: By 31 March

(Centres of Clinical Research Excellence progress reports are due by 31 December during each year of funding, except in the final year when a final report should be submitted)

Progress reports must be submitted to NHMRC by 31 March following each calendar year in which there were payments or carry forward of funds for a funded NHMRC Project Grant, except in the final year when the Final Report form must be used. Progress Reports enable NHMRC to assess whether satisfactory progress is being achieved.

Final Reports

Due date: Within 6 months after the period of funding is completed.

At the conclusion of support for a research award, an individual report for each award must be submitted to NHMRC within six months of the completion of the funding period or termination of the award.

This report enables NHMRC to assess whether the objectives of the award have been achieved and also to gather information that may be useful in NHMRC internal performance measurement activities.

 

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